Useful line items for HVAC work
- Diagnostic or service fee
- Labor hours
- Equipment supplied
- Refrigerant and consumables
- Duct and fittings
Free HVAC contractor estimate generator
Free HVAC Estimate Generator
Start with the labor, materials, and job costs HVAC contractors use most. Add your prices and download a professional PDF—no signup, upload, or watermark.
Price the whole job
- A diagnostic or seasonal service fee
- Labor, which climbs sharply with attic, crawlspace, or rooftop access
- Refrigerant, filters, ductwork, and replacement components
- Equipment supplied, which usually dominates a full system job
Before you send it
- Offer system replacements as good, better, and best options on one quote. Customers choose between your options instead of between you and a competitor.
- List refrigerant by the pound as its own line, since the amount varies by system and leak size.
Licensing and permits for HVAC contractors
Anyone who buys or handles refrigerant must hold EPA Section 608 certification, which is federal. On top of that, many states license HVAC or mechanical contractors, and equipment changes often need a permit. Check your state board and local building department for the current requirements.
General information, not legal advice. Rules vary by state and city.
From estimate to approved job
The PDF is free and stays in your browser. When a customer is ready, carry the same pricing into ForgeBill to send a secure quote, collect approval and a signature, then turn the accepted work into a job and invoice.
Need help pricing it? Read the HVAC contractor pricing guide. Billing completed work? Use the HVAC contractor invoice template.